Office Manager

Company: NAI Capital
Location: Diamond Bar
Posted on: May 15, 2022

Job Description:

Real Estate Office ManagerNAI Capital Commercial is currently seeking a professional and dependable 40 hour per week real estate Office Manager for its Diamond Bar commercial real estate branch. This is an in-office position only.
Job SummaryThe Office Manager is responsible for running the day-to-day operations of the office, providing general office organization, administrative support and assistance with marketing projects. This position works closely with the Executive Managing Director as part of a team to deliver top quality commercial real estate services and support for the office's brokerage team.
Job Requirements

• 3+ years of Office Manager experience required
• Real Estate administrative support experience required
• Must have excellent typing, advanced MS Office skills (Excel, Word, PowerPoint)
• Ability to learn in-house marketing software (Buildout & In Design)
• Attention to detail and strong proofreading skills necessary
• Multi-line phone experience
• Must be reliable, a team player and be able to work independently
• Possess excellent organization and communication skills
• Ability to prioritize, manage multiple tasks and meet strict deadlines.
• Must be able to work with a range of personalities, be professional and stay calm under pressure
• Excellent time management skills
• Problem solving and analytical skills
• Professional appearance and demeanor with the ability to handle confidential/sensitive information with discretion
• 
  Job Duties
  • Typing correspondence, reports, memos, tables, real estate proposals and leases, prepare meeting agendas, mail merges and process mailings
  • Schedule email blasts or Atomic Mailers
  • Answer phones and greet clients
  • Design and produce most in-house flyers/brochures
  • Assist agents with developing presentation/marketing pieces
  • Prepare demographic reports and aerial maps using in-house programs
  • Run Costar, AIR, LoopNet and other real estate property and database searches
  • Prepare commission billings for completed deals. Maintain billing log and follow up on unpaid commissions
  • Prepare and make bank deposits, maintain deposit log and process incoming commission payments
  • Prepare reports for Executive Managing Director and Corporate Office
  • Maintain files for Executive Managing Director's review to be in DRE compliance
  • Maintain database and entry of both sale and lease comps
  • Process all sign installation and removal requests
  • Process new agent paperwork and orientation
  • Provide basic technical support and training to agents
  • Work with the corporate office to maintain policies and procedures
  • Maintain office & kitchen supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Operate and ensure operation of office equipment (fax, copiers, printers, postage meter, etc.) by completing preventative maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Uphold upkeep of office appearance (reception area, conference room, kitchen, common areas)
  • Report any issues to Property Management
  • Other duties as assigned
  • 
    Salary: $ 25 per hour
    How to Apply: Our company offers a competitive salary, health benefits such as medical, dental and vision insurance, along with paid holidays, vacation, sick time, and a matching 401K plan. To be considered for this opportunity, please submit your cover letter and resume.
    We are an Equal Opportunity Employer. We value the benefits of diversity. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: NAI Capital, Covina , Office Manager, Executive , Diamond Bar, California